Industries

Time Tracking & Scheduling for Hospitality

In the kitchen and on the floor, shifts change constantly, casual and mini-job staff step in at short notice, and weekends come thick and fast. VidiClock brings order to this dynamic: your team clocks in, out and on breaks digitally on a tablet behind the bar, you plan early and late shifts in the weekly roster and keep every hour in view – no more paper chaos, GDPR-compliant and hosted on servers in Germany.

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  • GDPR-compliant
  • Servers in Germany
  • No special hardware

Built for small and medium-sized businesses

Ready for more relaxed shift planning?

Peak hours and last-minute changes

When the place is packed, there is no time for planning on paper. With shift planning you build weekly schedules in minutes, assign shifts and publish them instantly. If someone drops out, re-planning takes seconds and the whole team sees the current status online.

Lots of casuals, part-timers and mini-jobbers

Hospitality in particular employs many people on very different contract models. VidiClock keeps an individual hour account for every staff member and keeps an eye on mini-job thresholds, so you do not lose track when deployments are flexible.

Night, Sunday and public-holiday premiums

Late shifts and weekend work are part of the business. VidiClock records actual working times to the minute, so the basis for premiums is cleanly documented and you no longer have to recalculate anything by hand.

Hour accounts with fluctuating times

One day a long shift, the next a quiet evening – times vary a lot. The hour account reconciles target and actual automatically, shows overtime and undertime transparently and carries the balance correctly into the next month.

Features

Hospitality

  • Mobile clocking on a tablet or entrance terminal
  • Shift planning for kitchen and service with areas
  • Hour accounts with target, actual and balance for every casual
  • Time tracking to the minute as the basis for premiums
  • Reports as CSV and PDF for payroll
  • GDPR-compliant, servers in Germany, no special hardware

FAQ

Frequently asked questions: Hospitality

For that case you set up the VidiClock terminal app on a tablet behind the bar: your team clocks in there with a four-digit clock-in code, even while the internet is down. Unlimited terminals are included in every plan, so no private phone is needed.

For 15 active employees you use the Team plan at €45 net flat rate per month – that price applies up to 25 active employees, whether full-time, part-time or mini-job. Every feature is included, you test free for 30 days without payment details and can cancel monthly.

Yes. You group your business into areas such as kitchen and service and plan the shifts per area separately, while keeping the overall view of the week. Once the plan is ready you publish it with one click, and your team receives a push notification in the employee app.

Yes. The employee-facing screens – the clocking receipt and the employee app – are available in eight languages: German, English, Turkish, Albanian, Croatian, Polish, Czech and Hungarian. Everyone sets their own language; you run the web back office in German or English.

Ready for more relaxed shift planning?

Request VidiClock with no obligation – we set up your hospitality business and you start with digital time tracking and scheduling within a few days.

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